Finance and General Purposes Committee - The Pavilion, Hall Bank

1. ELECTION OF CHAIR
2. ELECTION OF VICE CHAIR
3. APOLOGIES FOR ABSENCE
4. DECLARATIONS OF INTEREST AND DISPENSATIONS
   1. To receive declarations of interest from councillors on items on the agenda

(Members are reminded that they are required to leave the room during the discussion and voting on matters in which they have a Disclosable Pecuniary Interest, whether or not the Interest is entered in the Register of Members’ Interests maintained by the Monitoring Officer.)

1. 1. To grant any requests for dispensation as appropriate
2. MINUTES OF COUNCIL - To approve the Minutes of the Finance & General Purposes Committee Meeting held on 6^th January 2025 (attached)
3. PUBLIC QUESTIONS AND COMMENTS – 15 minutes will be allowed
4. YEAR END STATEMENT OF ACCOUNTS 2024-25 – To note and recommend for approval the following documents, (attached, except where indicated)
   1. Annual Statement of Accounts 2024-25
   2. Reconciliation between Boxes 7 & 8 – including VAT position
   3. Summary of income and expenditure in the year
   4. Year End Working Document
   5. Explanation of variances
   6. Bank Reconciliation – 31 March 2025
   7. Balance Sheet
   8. Asset Register Comparison Report
   9. Adjustments, including debtor report
   10. VAT partial exemption calculations, (if available)

1. INTERNAL AUDITOR’S REPORT – to consider report and recommendations for action to be presented to Full Council at June 2025 meeting. (Year end auditor’s report attached)
2. INTERNAL CONTROLS POLICY AND STATEMENT OF INTERNAL FINANCIAL CONTROLS
   1. To review the Internal Controls policy and Statement of Internal Controls and review their effectiveness and make any recommendations to full council. (policies attached)
   2. To consider and approve a draft income collection / debt write off policy (attached)

1. MOVEMENT TO AND FROM RESERVES
   1. Year end reserves transfers – To review and approve the year end earmarked reserves balances, as listed (Agenda papers attached)
   2. 2025-26 reserves movements – To review and recommend the proposed movements to earmarked reserves, as listed (Agenda papers attached)
2. STATUTORY FINANCE
   1. Review of Electronic Banking Policy, including Bank Mandate (Agenda papers attached)
   2. Review list of Direct Debits & Standing Orders (Agenda papers attached)
   3. S137 Expenditure (to be tabled at the meeting)

1. REVIEW OF FINANCIAL REGULATIONS – (attached)
2. REVIEW OF STANDING ORDERS – (to follow)
3. DATE OF NEXT MEETING –