Finance & General Purposes Committee

1. ELECTION OF CHAIR
2. ELECTION OF VICE CHAIR
3. APOLOGIES FOR ABSENCE
4. DECLARATIONS OF INTEREST AND DISPENSATIONS
   1. To receive declarations of interest from councillors on items on the agenda

(Members are reminded that they are required to leave the room during the discussion and voting on matters in which they have a Disclosable Pecuniary Interest, whether or not the Interest is entered in the Register of Members’ Interests maintained by the Monitoring Officer.)

1. 1. To grant any requests for dispensation as appropriate
2. MINUTES OF COUNCIL - To approve the Minutes of the Finance & General Purposes Committee Meeting held on 4^th December 2025 (attached)
3. PUBLIC QUESTIONS AND COMMENTS – 15 minutes will be allowed
4. YEAR END STATEMENT OF ACCOUNTS 2025-26 – To note and recommend for approval the following documents, (attached, except where indicated)
   1. Annual Statement of Accounts 2025-26
   2. Reconciliation between Boxes 7 & 8 – including VAT position
   3. Income and expenditure Account Summary
   4. Year End Working Document
   5. Explanation of variances
   6. Bank Reconciliation – 31 March 2026
   7. Balance Sheet
   8. Asset Register Comparison Report (To follow)
   9. Adjustments, including debtor report

1. INTERNAL AUDITOR’S REPORT – to consider report and recommendations for action to be presented to Full Council at June 2026 meeting. (Year end auditor’s report attached)

1. MOVEMENT TO AND FROM RESERVES
   1. Year end reserves transfers – To review and approve the year end earmarked reserves balances, as listed (See Balance Sheet)
   2. 2026-27 reserves movements – To review and recommend the proposed movements to earmarked reserves, as listed (To follow)
2. STATUTORY FINANCE
   1. Review list of Direct Debits & Standing Orders (Agenda papers attached)
   2. Review of income and debt write-off policy (Agenda papers attached)
   3. Review of General Reserves Policy (Agenda papers attached)
   4. S137 Expenditure – Maximum permitted spend £20,276.80 - (Expenditure to be tabled at the meeting)
   5. Review of Banking policy, (including electronic banking policy) and Bank Mandate (Agenda papers attached)
   6. Equals Card- To consider a recommendation that the shared balance on the Equals debit card be increased to £1,000, whilst maintaining a limit of £500 on any individual purchases.  To approve an appropriate top up of the account (current balance £188.62)
3. DATE OF NEXT MEETING – Thursday 29^th October 2026 at 6pm